by Prairifire Software Solutions L.L.C.

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Accounts Payable

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Accounts Payable is designed for ease of use.  When entering an invoice, split the bill into as many funds as necessary.  The bill will be divided into checks by fund if that is the policy of the city/county government.  In addition to the usual Accounts Payable reports, a Fund Summary by Vendor and Vendor Summary by Fund reports are included.  

When entering an invoice, split the bill into as many funds as necessary. The bill will be divided into checks by fund if that is the policy of the city/county government.  In addition to the usual Accounts Payable reports, a Fund Summary by Vendor and Vendor Summary by Fund report are included.

Vendor Inquiry - Displays all the information on file for a vendor.  The first screen shows the name and address and terms information and the year-to-date purchases from this vendor.  The second page shows the aging information for this vendor.  The third page shows the unpaid invoices this vendor currently has.  It lists the invoices, totals and the detail of each invoice.  The fourth page is the paid invoices and it lists the invoices and the invoice detail.  The fifth page is a list of checks written to this vendor.  It displays the invoices each check paid and the detail on those invoices.  The sixth page shows the comments entered for this vendor.

Fund Summary by Vendor - Lists all funds and the total purchased by vendor under that fund.

Vendor Summary by Fund  - Lists all vendors and the total purchased by each fund under that vendor.

Purchases/Returns Report - Lists the purchases or returns for the date range or vendor range chosen.  The report can be printed to the screen or printer in summary or in detail.

Purchase Order Report - If the government uses purchase orders, an open purchase order report can be printed to the screen or to the printer.

Aged Trial Balance - Prints an aged list of each vendor with a balance.

Print Purchase orders  - Prints a range of purchase orders.

Voided Purchase Order Report  - Prints a list of voided purchase orders.

Check Register - Prints a listing of the checks in summary or detail.  The detail list lists each invoice that a check paid.

Vendor List - The summary list displays the vendor code and name.  The detail list displays the vendor code, name and address.

Vendor List with Y-T-D Totals - Displays the vendor code, name and total purchases for a particular year.

1099 Report  - Lists the 1099's that need to be printed.

Print 1099's - Prints the 1099 forms.

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Accounts Payable

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• General Ledger
• Payroll
• General Info.
• Budgeting
• Treasurer
• Utility Billing
• PSS Governmental Fund Management Software Home Page
• PSS Small Business Accounting Software Home Page
• PSS Software Home Page
• Railroad and Utility Billing Program
• School Appropriation Program